California HOA Elections
Election Technology Built
To Close the Gaps.
Condo Elects replaces fragmented election workflows with one system that tracks consent, ties every record to the correct unit, controls ballot delivery, reconciles returns, and gives both homeowners and the inspector a complete audit trail.
The information provided on this website is for informational purposes only and does not constitute legal advice.
One Platform
Every ballot method. One audit record.
HOA elections become difficult at the points that require the most control: who can receive an electronic ballot, which ballots were actually sent, what came back, and whether the final count matches the issued record. Condo Elects keeps every election action inside one operating system so those details stay connected from the start.
Consent records, unit identifiers, delivery logs, receipt timestamps, ballot status, and tally data live in the same record. Each homeowner can review a unique election page showing the notices, ballot records, and electronic documents sent to their unit, while the inspector works from that same source record without chasing spreadsheets, email threads, or separate vendors.
Voting Methods
Hybrid. Paper. One voter record.
Built for every ballot delivery method.
Hybrid Voting
Electronic / Paper — Consent-driven dual-stream
Most electronic elections are hybrid elections. Under the association's adopted rule, opt-in or opt-out, members can change their voting method until 90 days before the election. Members voting electronically receive their ballot by email, and the rest receive paper. Condo Elects keeps a voting-method registry at the member and unit level, so ballot method is determined from that record at delivery, not from a manual export or a last-minute checklist.
Both streams stay inside one system from the start. The platform tracks which method each member is using, logs participation as it happens, and gives the inspector one view of electronic submissions and physical returns together. Paper and electronic participation are recorded against the same unit records to prevent duplicate participation.
Where Condo Elects prints the return envelopes, the paper half of a hybrid election carries the same return-envelope tracking as a paper election.
Paper Voting
Issued, returned, and retained
Where Condo Elects prints the return envelopes, each one carries a serial number and a USPS Intelligent Mail barcode. When USPS scans an envelope, the scan is matched to the election record. Eligible envelopes with a recorded USPS scan and no recorded receipt appear separately under “Ballots In The Mail” in the quorum report. The ballot itself carries no serial, barcode, or unit identifier.
Each ballot is issued in a two-envelope set and entered into the issuance record. Every returned envelope is logged on receipt. From there, each return follows a documented process for receipt, verification, separation, counting, and retention.
Voter List & Unit Identifiers
Per-unit ballot record
Each unit identifier connects the homeowner's election notices, ballot issuance, and participation records. Return envelopes are matched to that record, while ballot choices remain separate. The voter list is built from that identifier system, giving the inspector a single source of truth for who was issued a ballot, by what method, and what came back.
Each homeowner can access a unique election page showing the notices, ballot records, and electronic documents sent to their unit — giving them a way to verify what was issued to them without compromising ballot secrecy.
Infrastructure
The system behind the oversight
Unified Record System
Condo Elects keeps hybrid and paper elections inside one operating record. Consent status, unit identifiers, delivery history, receipt events, and tally data stay connected across both ballot streams, so the election never has to be rebuilt from disconnected sources.
Complete Audit Trail
Every action is timestamped in order: what was sent, to which unit, by what method, when it was delivered, what was returned, and how it was resolved. The audit trail is continuous from ballot issuance through certified result, and each homeowner can review the records sent to their own unit through a unique election page.
Inspector Works from Source Data
Condo Elects operates as the inspector of elections and runs the election from the same system. Submissions are reviewed, membership verified, and discrepancies reconciled from the live record — so the certified result is backed by a continuous source record from consent through final tally, not a summary generated at the end.
Condo Elects gives associations what most election vendors do not: one system for unit-level tracking, homeowner record access, ballot reconciliation, and certification across every voting method.