California HOA Inspector of Elections
Your HOA's independent
inspector of elections.
Condo Elects manages the full election — notices, ballot delivery, paper and electronic voting, homeowner access, and certified results — so your board isn't piecing it together from separate vendors. Use Condo Elects as your full-service independent inspector, as the software platform behind your election, or as a combination of both.
Hybrid
Electronic/paper consent-driven
Paper
Ballot issuance, return, and retention
Voter List
Per-unit ballot record
Audit Trail
Consent through certification
The Problem
The operational challenges behind HOA elections
Electronic consent must be on file at least 90 days before the election. When those records sit outside the ballot system, verifying who consented — and ensuring the right ballot method is applied at delivery — becomes harder to manage and easier to misapply.
Consent Management
Hybrid elections require electronic and paper ballot streams to stay coordinated. When they are managed separately, reconciliation becomes more time-consuming and the final record is harder to verify.
Hybrid Reconciliation
Boards, homeowners, and inspectors all benefit from one traceable election record. When consent, ballot issuance, and returns live in separate systems, that shared view becomes much harder to maintain.
Audit Trail
Condo Elects is built to keep those moving parts connected. Consent, ballot delivery, homeowner access, and inspector review all operate from the same source record — from the first notice to the signed certification.
The Platform
One operating record. Every ballot method. No reconciliation gaps.
Most HOA election vendors manage one part of the process — a mailing vendor, an electronic voting tool, a separate inspector. Condo Elects is a single system that ties every part together: consent status, unit identifiers, ballot delivery, receipt logging, and tally data all live in the same record, connected to the same homeowner and the same unit.
Every action is logged in sequence — what was issued, to whom, by what method, what came back, and how it was resolved — producing a continuous audit trail from the first notice to the certified result. The inspector works from that record directly, not from a summary exported after the fact.
How It Works
Hybrid. Paper. One voter record.
All managed in one system.
Hybrid Voting
Electronic / Paper — Consent-driven dual-stream
In practice, every electronic election is a hybrid election. Electronic consent must be on file at least 90 days before the election — members who have consented receive their ballot electronically, and those who haven't receive paper. Condo Elects manages both streams from a single consent registry: ballot method is determined by that record at delivery, and both streams are reconciled against the same issuance record before certification closes.
Paper Voting
Issued, returned, and retained
Every paper ballot is entered into the issuance record and every returned envelope is logged on receipt. Each ballot is tracked through verification, inner-envelope separation, counting, sealing, and retention — giving the inspector a complete account of every physical ballot at every stage.
Voter List & Unit Identifiers
Per-unit ballot record
Every ballot, envelope, and communication is tied to a unit identifier — a unique code that connects each homeowner record to both their physical and electronic ballot throughout the election. The voter list is built from that identifier system, giving the inspector a single source of truth for who was issued a ballot, by what method, and what came back.
Built for Oversight
What makes the record complete
Unit Identifiers
Every ballot, envelope, and communication is tied to a unit identifier — a unique code that connects the homeowner record to the physical and electronic ballot without exposing personal information during the counting process.
Homeowner Election Pages
Each homeowner has access to a unique election page showing the notices, ballot records, and electronic documents sent to their unit — so they can verify what was issued and when without compromising ballot secrecy.
Inspector Certification
The inspector works from the live system — not a report generated from it. They verify submissions, reconcile discrepancies, and certify results from the same operating record that ran the election, producing a defensible certification backed by the full data record.
Get Started
The complete election record.
From consent to certification.
Condo Elects operates as the independent inspector of elections — managing the full record from consent through certification for California homeowner associations.