California HOA Inspector of Elections
Your HOA's independent
inspector of elections.
Condo Elects manages the full election — notices, ballot delivery, paper and electronic voting, homeowner access, and certified results — so your board isn't piecing it together from separate vendors. Use Condo Elects as your full-service independent inspector, as the software platform behind your election, or as a combination of both.
Hybrid
Electronic/paper consent-driven
Paper
Ballot issuance, return, and retention
Voter List
Per-unit ballot record
Audit Trail
Consent through certification
The Problem
The operational challenges behind HOA elections
Under the election rule the association adopts, opt-in or opt-out, each member's voting method is settled by 90 days before the election. When those records sit outside the ballot system, verifying each member's method, and applying the right one at delivery, becomes harder to manage and easier to misapply.
Consent Management
Hybrid elections require electronic and paper ballot streams to stay coordinated. When they are managed separately, reconciliation becomes more time-consuming and the final record is harder to verify.
Hybrid Reconciliation
Boards, homeowners, and inspectors all benefit from one traceable election record. When consent, ballot issuance, and returns live in separate systems, that shared view becomes much harder to maintain.
Audit Trail
Condo Elects is built to keep those moving parts connected. Consent, ballot delivery, homeowner access, and inspector review all operate from the same source record — from the first notice to the signed certification.
The Platform
One operating record. Every ballot method. No reconciliation gaps.
Most HOA election vendors manage one part of the process — a mailing vendor, an electronic voting tool, a separate inspector. Condo Elects is a single system that ties every part together: consent status, unit identifiers, ballot delivery, receipt logging, and tally data all live in the same record, connected to the same homeowner and the same unit.
Every action is logged in sequence — what was issued, to whom, by what method, what came back, and how it was resolved — producing a continuous audit trail from the first notice to the certified result. The inspector works from that record directly, not from a summary exported after the fact.
How It Works
Hybrid. Paper. One voter record.
All managed in one system.
Hybrid Voting
Electronic / Paper — Consent-driven dual-stream
Most electronic elections are hybrid elections. Under the association's adopted rule, opt-in or opt-out, members can change their voting method until 90 days before the election; members voting electronically receive their ballot by email, and the rest receive paper. Condo Elects manages both streams from a single voting-method registry: ballot method is determined by that record at delivery. Paper and electronic participation are recorded against the same unit records to prevent duplicate participation.
Paper Voting
Issued, returned, and retained
Every paper ballot is entered into the issuance record and every returned envelope is logged on receipt. Each ballot is tracked through verification, inner-envelope separation, counting, sealing, and retention — giving the inspector a complete account of every physical ballot at every stage.
Voter List & Unit Identifiers
Per-unit ballot record
Every ballot, envelope, and communication is tied to a unit identifier — a unique code that connects each homeowner record to both their physical and electronic ballot throughout the election. The voter list is built from that identifier system, giving the inspector a single source of truth for who was issued a ballot, by what method, and what came back.
Built for Oversight
What makes the record complete
Unit Identifiers
Every ballot, envelope, and communication is tied to a unit identifier — a unique code that connects the homeowner record to the physical and electronic ballot without exposing personal information during the counting process.
Homeowner Election Pages
Each homeowner has access to a unique election page showing the notices, ballot records, and electronic documents sent to their unit — so they can verify what was issued and when without compromising ballot secrecy.
Inspector Certification
The inspector works from the live system — not a report generated from it. They verify submissions, reconcile discrepancies, and certify results from the same operating record that ran the election, producing a defensible certification backed by the full data record.
Interactive Demo
See how your members vote, and how their ballots are protected.
Vote in a sample election, watch your ballot get sealed in your own browser with the same encryption a live election uses, then try to peek at it, tamper with it, and vote twice.
Try the Electronic Ballot- 01 The invitation A signed link that opens one unit's ballot
- 02 Your ballot The real voting screen, with a sample election
- 03 The seal Real encryption, running in your browser
- 04 The ballot box Peek, tamper, vote twice. See what happens.
- 05 The count Unseal, verify, and tally
Free Tool
HOA Election Timeline Calculator
Enter your election date and type — annual, acclamation, recall, special assessment, or document change — and get every required mailing deadline in sequence. Each milestone references the California Civil Code requirement behind it.
Calculate Your Election TimelineAnnual Election
Nomination forms, electronic consent notice, pre-ballot notice, ballots — all deadlines calculated from your election date.
Election by Acclamation
Condensed timeline when the number of candidates does not exceed the number of open seats.
Recall · Special Assessment · Document Change
Separate deadline sequences for each vote type, with support for hybrid and paper-only elections.
How to Evaluate Us
Two ways to see it work.
Try the ballot. The interactive demo takes a sample election from the invitation to the count, with the same encryption a live election uses, running in your browser.
Then request a proposal for your association. You work in the system directly: your proposal generates a complete service agreement and statutory timeline in seconds, produced by the same system that will run your election.
We don't publish our client list. Discretion is part of the service, and the associations we work with don't appear on a case study page.
Get Started
The complete election record.
From consent to certification.
Condo Elects operates as the independent inspector of elections — managing the full record from consent through certification for California homeowner associations.