California HOA Elections

Ballot

A secret ballot allowing a unit owner to vote in an election, distributed inside a two-envelope system.

The information provided on this website is for informational purposes only and does not constitute legal advice.

Definition

What the ballot does

This document serves as a secret ballot, allowing a unit owner to vote in an election. Each ballot includes the meeting date, time, poll closing deadline, quorum requirements, location, voting instructions, passing requirements (if specified in governing documents), and ballot measures with directions and choices. To ensure confidentiality, the completed ballot is placed inside an inner envelope, which is then sealed within a pre-addressed outer envelope. If issued by Condo Elects, this outer envelope also includes the unit address and identifier for the owner's convenience. For the ballot to be valid, the owner must write their name and sign the envelope, and the first ballot received is irrevocable. Condo Elects distributes ballots at least 32 days before the election, and they must be received by the poll closing deadline, though this deadline may be extended if the meeting is adjourned.

Date Mailing Due At Least 32 Days Before the Election

Response Deadline Close of Polls; Can Be Extended if Election Is Adjourned

Format By Email or Paper (Depending on Election Rules and Preference)

Notes Ballots are generally sent out with checklists explaining how to vote. Once a valid ballot is received by the inspector of elections, it is irrevocable. Ballots can have cumulative voting and write-in candidates (cumulative voting does not apply to write-in candidates).

Election Types Annual Elections, Recalls, Change in Governing Documents, Special Assessments, Other